Such information includes not only a definition, but clarifies the source of the data, the frequency with which it will be collected, and any necessary disaggregation of data, among other elements. In order for monitoring data and information to be fully utilized, they should be shared with those who may use them. Based on the country context and development priorities articulated in the CDCS, monitoring approaches may be customized to be more effective for specific country contexts or programmatic approaches. Targets: Specific, planned level of result to be achieved within a specific timeframe with a given level of resources. Data from these indicators can also inform the Mission’s learning agenda and can provide evaluation teams with necessary information to understand what project or activity results have been achieved. This toolkit was prepared by Initiatives Inc. and University Research Co., LLC (URC) for review by the United States Agency for International Development (USAID) and was authored by Lauren Crigler (Initiatives Inc.), Kathleen Hill (URC), Rebecca Furth (Initiatives … Washington Operating Units (OUs) should also monitor the surrounding context. Where applicable, links to additional resources are also provided. USAID’s monitoring data have a variety of potential uses and users, some within the Mission and others external to the Mission, or even external USAID altogether. Prior to utilizing monitoring data, USAID staff should consider what information will be relevant and ensure that it is ready in time for that use. Each section’s landing page introduces specific topics and important considerations. In order for monitoring efforts to truly serve their purposes, the monitoring data collected by USAID and its partners should be analyzed, used, shared, and reported. For this reason, USAID has identified five data quality standards that all data from performance monitoring indicators must meet: As a means of verifying whether data are meeting these standards, USAID requires a Data Quality Assessment (DQA) be conducted on all data reported to an entity external from the original Mission or Washington Operating Unit (OU) that collected the data. A Mission must identify monitoring indicators to monitor the results stated in the Results Framework. To the extent that a Mission or Washington OU’s strategy, project, or activity is aligned with a given initiative or policy, the Mission or Washington OU should be sure to incorporate all relevant indicators and guidance throughout their Program Cycle processes. Host country governments and other donors may have uses for monitoring data, if the data are available to them. Performance monitoring is a core element of USAID’s performance management system, which supports the Agency’s accountability, as well as its learning goals. Coordinate the GBV M&E actions of humanitarian assistance and development actors. For additional guidance about USAID’s Privacy Policy, see ADS 508. It provides guidance to USAID staff, implementing partners and the larger community of international relief and development practitioners on how to monitor and evaluate gender-based violence (GBV) interventions along the Relief to Development Continuum (RDC). Welcome to the USAID Monitoring Toolkit! The Toolkit is designed to serve as an ongoing resource for USAID staff engaged in performance management roles as they plan for and manage effective performance monitoring and evaluation over the course of the Mission’s strategy. This Toolkit was developed by the Office of Learning, Evaluation, and Research in USAID’s Bureau for Policy, Planning, and Learning (PPL/LER). Targets should be ambitious but achievable given USAID (and potentially other donor or partner) inputs. While performance and context monitoring require a level of predictability, complementary monitoring can measure unintended results, perspectives, and a wide range of other factors that have an influence on the results we intend to achieve. If data are from third-party sources such as a government ministry or international organization, the source of that data should be accompanied by descriptive information on where and how the data can be accessed in the future, such as a link to a website where the data are available. 2.4 Develop a monitoring and evaluation plan 68 2.5 Ensure adequate staffing and budgeting to implement the M&E plan 72 Section 3: Conducting Monitoring and Evaluation 78 3.1 Implement monitoring activities 78 Select the monitoring tools 78 Connect indicators to monitoring activities 78 Specific sections include: On each page of the Monitoring Toolkit, the sections are listed across the top of the page. Even the most straightforward data may require some processing and analysis to ensure they are accurate and make sense, but many data require substantial analysis to reach a state where they are usable and ready to be incorporated into a learning activity or report. USAID uses existing monitoring information to inform Country Development Cooperation Strategies (CDCSs). Typically, observation happens in-person, but Missions are also finding creative ways to monitor, such as through satellite imaging and live video feeds. The Monitoring Toolkit: Curates the latest USAID Program Cycle guidance, tools, and templates for monitoring USAID strategies, projects, and activities. USAID should ensure alignment of monitoring efforts, including sharing information about performance indicators, not only along the levels of the Program Cycle but also between USAID and its implementing partners as well as between implementing partners and their partners or sub-contractors. Monitoring Toolkit. Is a resource for USAID staff members and external partners who manage or implement USAID efforts. The toolkit is organized to inform users how to monitor development interventions. Data may require multiple analyses, such as if data must be disaggregated and therefore analyzed both as aggregates and disaggregates. Quantitative data may undergo fairly simple analyses to generate sums or averages, or they may require more complex approaches such as regression analyses. ADS defines context monitoring as, “the systematic collection of information about conditions and external factors relevant to the implementation and performance of a Mission or Washington OU’s strategy, projects, and activities. Typically these component parts, or subgroups, reflect demographic characteristics. ADS 579 provides a framework for systematically collecting Agency-funded data in a central repository, structuring the data to ensure usability and making the data public, while ensuring rigorous protections for privacy and security. These resources include USAID How-To and Technical Notes, general guidance documents, templates, worksheets, and more! Make a general inquiry or suggest an improvement. The Toolkit is not meant to be exhaustive or static, it aims to provide a set of essential and contextappropriate tools for monitoring and evaluating GBV interventions´ most fundamental aspects in a way that is consistent with GBV guiding principles and M&E best practice. Project teams develop Project Monitoring, Evaluation, and Learning (MEL) Plans and CORs/AORs/GATRs in collaboration with implementing partners develop Activity Monitoring, Evaluation, and Learning (MEL) Plans. Due to the importance of these data, there are some things Missions or Washington Operating Units (OUs) should consider for all data being collected through monitoring efforts. Find out about career opportunities at USAID. The RDC is divided broadly into three phases: (1) the pre-crisis phase, (2) the crisis phase, and (3) the post-crisis phase. It is a resource for USAID staff members and external partners who manage or implement USAID efforts. Within a USAID Mission, monitoring data can be used to inform portfolio reviews and decisions about possible adaptations to development programming. USAID Learning Lab hosts three toolkits to provide USAID staff and implementing partners with a curated set of resources to plan, implement and integrate monitoring, … RESOURCE: USAID GBV RISK ASSESSMENT METHODS IN DIVERSE CONTEXTS USAID and dTS. Determine the effectiveness of GBV programs by adapting and applying teslited M&E practices and tools to collect GBV data and analyze evidence of GBV results. The kind of analysis necessary depends on the kinds of data that were collected and how those data are intended to be used. Learn how you can get involved and lend a hand. For more information on these aspects of the PMP, please see the Evaluation Toolkit. Data reported to USAID may be subject to USAID’s Open Data Policy detailed in ADS 579 and discussed further in the Monitoring Data section of this toolkit, under the topic of Data Storage and Security. Once a Mission or Washington Operating Unit (OU) has identified an appropriate number of performance and context indicators that meet their information needs, it is time to develop reference information for the indicators, done through indicator reference sheets. USAID developed this toolkit to support the implementation of the U.S. Strategy to Prevent and Respond to Gender-based Violence Globally. A Context Indicator Reference Sheet (CIRS) is recommended for context indicators. Ensure careful monitoring and evaluation of efforts to reach children with disabilities and improve their education outcomes through USAID programming, USAID education staff and partners can contribute to the evidence base for disability inclusive education. It is the CORs/AORs responsibility to review, collaborate on any necessary changes, and finally approve the plan. A toolkit developed and implemented by: Office of Trade and Regulatory Reform Bureau of Economic Growth, Education, and Environment US Agency for International Development (USAID) For more information, please contact Paul Fekete. Data analysis plays a very important role in an effective monitoring system. Direct Links. Achieving agriculture-led food security through knowledge sharing, USAID's sharing platform for resources on sustainable urban development, USAID's knowledge sharing platform focused on land tenure and property rights, Sharing knowledge and ideas to solve global water and sanitation challenges, A global knowledge portal for climate change & development practitioners, A collaborative learning community of development professionals, USAID's knowledge platform for resilience. 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